The 2016 TBA Summer Forum was called to order at 9:01 AM June 5, 2016. 30 members were present
We started by thanking Carole Grooms and Mark Garey for hosting the three day Symposium/Forum event and TN-ASBDA and especially David Butler, Carole Grooms and Mark Garey for the presenting the ASBDA Young Directors Symposium. Over the course of the two days, well over 50 directors attended all or part of the sessions. Alfred Watkins asked me Friday afternoon on the way back to the hotel how we managed to get so many directors to participate and my reply was, in part – having Alfred Watkins for the clinician! The rest of the answer – it was so gratifying professionally to see so many directors at all levels of experience from 0 years to retirees invest some vacation days to further their development as music educators!
This was the third year for the ASBDA YDS, and it is obviously outstanding and growing. The inclusion of the TBA Summer Symposium, continuing addition of social activities, and sessions with the demonstration band comprised of students from Williamson Co. Schools certainly increased the visibility and attractiveness of the entire event as evidenced by the outstanding turnout.
Suggestions for continued growth of the event:
Create a summer honor band instead of just a demo band, with rehearsals all day Thursday, a clinic session on Friday morning, a final rehearsal early Friday afternoon and a concert late Friday afternoon to conclude the symposium. Could mean a second clinician would be needed so the conductor of the honor band could do the afternoon rehearsal to prep for the concert.
This sparked several ideas: band could be a resume/recommendation selection as opposed to audition recordings, at least at first; could we utilize the Governor’s School Band (would require moving to a later date in the summer – that part did not meet with a lot of support!) Incorporate middle school as well? Or alternate years between middle school and high school? Or add jazz into the rotation? Could even have marching band clinics with Music City Drum Corps.
Concerns were voiced about some directors not wishing to supervise students – summer is a time away from those people! However, bringing students would NOT be a prerequisite for attending the forum, just like it isn’t for attending TMEA / All-State, although it seems there are many in the state that think it is. But I digress and editorialize, don’t I?
There was discussion that we need in improve publicity for the event, although every electronic mailing went to the leadership of the regional associations and encouraged them to distribute to their membership so those that are not members of either ASBDA or TBA would get the word.
It was stated that this event is always in conflict with PD sessions for Metro Music Educators and we are looking at ways to coordinate or perhaps even combine events in the future to avoid the conflict.
The dates for the event we set for the summer of 2017 as June 1,2 and 3.
Several outstanding music educators were recommended for future symposiums, with the consideration of an honor band or bands: Erin Cole, Cobb Co. GA; Sheilly Bell, Baton Rouge LA; Richard Saucedo; Mary Land (although her role at Interlochen might be problematic); Marguerite Wilder; Cheryl and Dick Floyd; Paula Crider; Frank Troyka; Ed Stein; Mark and Sharon Laird from Oak Grove MS. There will be opportunity to continue to make those recommendations. Of course, with all of this, there is the consideration of the cost. As we continue to add layers to the event the cost will increase.
It was recommended that we continue with baby steps in the changes, keeping the event very much like 2016 for 2017, focusing on 2018 for more major changes.
MARCHING BAND ADJUDICATION SHEETS
There was much discussion about marching band adjudication, starting with the recommendation that Color Guard and Percussion sheets be created to match the rest of the sheets in style, layout and educational philosophy. Debbie Burton has a set of sheets being used currently for Division II championships to share, that could possibly be easily adapted to meet this need.
Judges instruction was also discussed at length. The need for consistent instructions to be provided to judges before the event was stressed. This could be information provided on the day of the event, online videos judges would be asked to watch prior to the contest day, or we could even mimic what is not the process in Texas, whereby judges complete a Texas-specific instructional module through the Judges Academy (Joe Allison, Tim Hinton) – we could require this of judges that are not already of sufficient standing within the judging community.
The question of placemats for judges continues to arise. Simply put, if contest organizers would enlarge the back of the adjudication sheet and have that laminated, they would have placemats – these make it easier for the judge to stay in caption and to focus on the specifics of their assignment.
CONCERT PERFORMANCE ADJUDICATION SHEETS
Roy Holder has submitted some specific suggestions for changes in the Concert Performance Assessment Adjudication forms, based on missing elements necessary for effective evaluation. We also discovered that the use of the TMEA-approved sheets was not consistent in all regions. As this is an element in the Sweepstakes qualifications, it was discussed that we need to be consistent statewide.
The end result is attached, as it will be presented to TMEA. Both groups need to have input into the form as it is also part of the selection process for the state festival.
It had been suggested that the “Stage Deportment” caption not be included in the calculation of final ratings on the judge’s sheet, so that there would be 7 ratings used, making determining the rating simpler. However, many in attendance believed that those criteria were important to include. Therefore, the sheet was edited to include 8 specific areas that judges would assign ratings: Three under Sound Quality, two under Technical Accuracy, two under Musicality and the final caption, Professionalism.
Those 8 ratings would be averaged as actual numbers, and the rule of rounding would apply to establishment of the final rating. Averages from 1 to 1.49 would result in a final rating of I; from 1.5 to 2.49 would be a II; from 2.5 to 3.49 would be a III, and so on.
While this does appear to some that we are shifting more from a Festival to Contest model, this will make results much easier to understand by administrators, parents and students as well as eliminate the ambiguities that can be present in the case of widely divergent scores. There was healthy debate on this topic and I believe we reached consensus with the directors who were present for this very important discussion.
In view of the fact that this instrument is also used for orchestra evaluations, we made every attempt to use language that was applicable to both disciplines.
We are asking the new state band chair David Chipman to present this to TMEA at the summer meeting in hopes that the format will be approved and can be put into use next spring.
The approved Concert Performance Adjudication form can be found on the Concert page, or simply click here
“Submit this edit of the concert performance assessment adjudication form to the TMEA Council in August 2016 for their adoption and to be used by the regional associations for concert performance assessment beginning in Spring 2017″
Due to the lengthy discussion on the evaluation sheet, I presented a suggestion that arose from discussions with Alfred Watkins during the symposium regarding sightreading at CPA. Alfred recommended that we consider NOT including sightreading in the sweepstakes qualifications. His rationale was that, in his opinion, we probably have directors who are selecting easier CPA literature than they could play in order to make it easier to get the Superior in sightreading and therefore not stretching themselves or their students musically. I personally feel this viewpoint has validity but given the time constraints on Saturday I elected to leave that discussion for 2017…
SOLO AND ENSEMBLE
There has been much unofficial discussion that Solo and Ensemble Performance Assessment is in need of a comprehensive review. Many students and teachers have expressed that the event has lost some of its validity in that the Superior rating is too easy to achieve. Again, TBA has a vested interest in this event being valid and consistent statewide, due to the inclusion in Sweepstakes qualifications. Forms for both wind and percussion solo and ensemble adjudication were distribute for review and discussion in 2017…those forms, which are intended as starting points, can be found here:
In addition to the forms, the discussion also included the need for a music list to be adopted. We don’t necessarily have to CREATE a list, but could adopt a list that already exists. This would eliminate some of the things reported as occurring, such as 3 clarinets and a bass clarinet coming in to play a quartet, but they actually play the 3 clarinet and bass clarinet parts of a selection they are playing with the band on the spring concert, as happened in a room I was judging this spring.
Look for Solo and Ensemble to have a significant position in the meeting at TMEA next spring and the 2017 Summer Forum.
And finally, I presented a collection of projects for which we need project chairs and in some cases, committees to work with the chairs. Project chairs will serve at the discretion of the President, and each President can choose to keep their predecessor’s Chairs or re-appoint. The President, Immediate Past-President and President-Elect will continue to be involved in all projects.
I hope to have all Project Chairs appointed by July 15 and be well on the way to having committee members by then as well. Committee member appointments will be a combination of efforts by the committee chairs with input from regional association Presidents and regional TBA Representatives, as most committees should have members from each region.
We will continue to have a regional Representative for TBA in ETSBOA, MTSBOA and WTSBOA in order to facilitate communications and assist the project chairs with selection of committee members, as well as serving on committees if desired.
The list of projects follows.
HALL OF FAME: Chairs are Michael Rosson and Jacob Campos. No committee members needed for this one. During the 2015 Forum TBA passed the procedure to have Past-Presidents review nominations for the Hall before those are presented to the membership. This year, the members attending passed a rule that in the event of the nomination of a past-president, the chairs will contact a minimum of 3 members of the Hall to review the nomination, in order to present as transparent procedure as possible.
MEMBERSHIP : Chair: to be appointed. Committee will be comprised of the Regional Representatives.
Committee will be responsible to coordinate the collection of membership records from regional treasurers in those regions where TBA dues can be paid along with regional/TMEA/NAfME dues. The chair will maintain an accurate membership roster, with an online roster accessible to the membership via password.
COMMUNICATIONS – Chair: to be appointed. One committee member from each region, which could be the regional Representative
Chair will be the TBA webmaster and keep the web page updated and relevant, and along with the committee, assist the President in communicating regularly with the membership, utilizing social media, email and other means.
MUSIC LIST. Mark Kinzer, chair. Two committee members from each region.
The following timeline was established. Each regional association will submit their list of new additions to the chair no later than March 1 each year, in order to add those selections to the master lists. New additions may be performed by schools in the regional association that same year. Should a work be submitted by more than one regional association and have different classifications, the committee will review the work when reviewing recommended changes to the list.
NOTE: East and West need to submit works added in 2016 to Mark ASAP.
All other edits to the list (recommended grade changes or removal from the list) are now in the hands of the membership.
Revisions to the list must be submitted via Google Form (see webpage) July 15 this year, then by May 1 thereafter. The committee will review those recommendations and make a ruling on changing the grade or removing the work from the list.
The Google form to submit recommended changes to works currently on the Graded List can be found on the Concert Page of the website.
CONCERT BAND AFFAIRS; MARCHING BAND AFFAIRS: Chairs: to be appointed; two committee members from each region.
Each committee will be charged with monitoring the need for updates to adjudication forms, communications with regional associations, procuring or creating any judges’ instructions or information deemed necessary, and other issues that may arise within their specific area of responsibility.
SOLO & ENSEMBLE – Chair: to be appointed; two committee members from each region.
The committee will be responsible for monitoring the validity of the Solo & Ensemble Assessments, the need for updates to adjudication forms, communications with regional associations, and the annual Honors Recital at the TMEA State Conference.
As regards the Honors Recital, these responsibilities include overseeing a consistent statewide selection process, collection of information for the program, creation of the program and recital script for the President, procurement of the awards plaques, and the logistics of the recital.
SUMMER SYMPOSIUM – Chair: to be appointed; two committee members from each region.
The committee will be responsible for assisting the President in the planning of the Symposium, insuring the Symposium is well-publicized in their region of the state, and outreach to non-TBA members to encourage participation. Should the Symposium eventually include an honor band or honor bands, this committee would probably need to be enlarged to facilitate management of the honor band.
AWARDS – Chair: to be appointed; to committee members from each region.
The chair will receive Sweepstakes application and the committee will confirm that applications are correct and valid through their regional association as regards ratings and Concert, Sightreading, Marching and Solo Ensemble. The committee will also be responsible for the timely ordering of Sweepstakes award plaques and the creation, printing and distribution of the All State Wind and Percussion Certifications
Members who would like to be considered for any of these chairs or committees should complete this Google Form.
And at that, the meeting was adjourned at 12:02 PM
My thanks to Barry Trobaugh for keeping the notes necessary to create this narrative, and to all the outstanding directors that participated in the Forum for their work and dedication to advancing the profession in Tennessee.